Master Automatic Contact Segmentation with the New Toolset

Master Automatic Contact Segmentation with the New Toolset
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Nina De la CruzFebruary 02, 2023 - 5 min read

Over the past two years, Getform has transformed from a simple online form builder into a comprehensive email marketing suite tailored for creators and small business owners.

One of the most crucial parts of any email marketing strategy is proper contact tagging and segmentation.

After the recent Getform update, tagging contacts and building segments has become easy.

In this article, we will guide you through the new Contacts section, explain the fundamentals of segmentation, and introduce three methods for tagging your email contacts.

Let's dive in.

  • How to use the Contact database

  • How to create segments

  • How to tag contacts

Introduction to the Contacts section

The new section in your navigation bar is called Contacts. This database houses everyone who’s agreed to receive emails from you:

New Contacts section in Getform

In the past, the Contacts section only included those contacts who’d filled out your email opt-in forms, however, now you can also import your email list via a CSV file, upload emails manually, or add them from your Mailchimp account.

On the main screen of the Contacts section, you can perform the following actions: filter your contacts, download their information, manually add and remove tags, and unsubscribe contacts from your newsletter.

If you click on a contact’s email, you’ll access their contact card:

Getform contact card

Contact cards show how and when the person has joined your email list, where in the world they are located, their geographical location, interaction history, and more.


Segmentation is the core of any successful email marketing campaign. For example, when you’re planning a promo or launching a new product, you want to make sure you’re sending it to the people who are interested in what you’re offering.

And that’s why you want to create audience segments when planning a campaign:

The Segments screen in Getform

Essentially, segmentation is a process of grouping your contacts based on shared characteristics and certain conditions. In Getform, you can create segments using the following parameters:

  • Tag

  • Segment

  • Marketing status

  • Email

  • Phone number

  • First name

  • Last name

  • Country

Parameters that can be used to create a segment in Getform

By utilizing OR and AND operators, you can create even more precise and targeted audience segments. For instance, if you're a nutrition coach promoting a Thanksgiving dinner class, you can send different emails to vegetarians and meat-eaters. However, you also want to make sure the recipients of your promo are from the US:

Example of  building an audience segment with multiple conditions

You can create as many segments as needed and reuse them in email marketing automations or broadcasts.

Audience segments screen

Now, if you want to build segments that are both precise and functional, it's crucial to understand the concept of tagging.

Contact tagging

You’ll find Tags right below the Segments section in the navigation bar. That’s where you can create new tags, edit and delete them.

Tags screen in Getsitecontrol

Creating tags is a straightforward process. But how do you associate them with your contacts? There are three methods to accomplish this.

Manual tagging

If you have few contacts, or if you only need to tag a handful of people on your list, manual tagging is an option. Go to Contacts, select the email address, proceed to Actions, and select the desired tag.

Manual contact tagging in Getform

This option may work when you’re just starting to build your email list, but eventually you’ll want to automate contact tagging.

Here is how to do it 👇

Automatic tagging (upon signup)

You can automatically tag new contacts when they join your list. To implement this method, your online form should include mandatory checkboxes or radio buttons that prompt new contacts to indicate their interests or preferences:

Email opt-in form that prompts subscribers to indicate their preferences

When you create a form like this one, make sure you’ve spelled out each option ID because you’ll need their names to be clear at the next step:

Setting up filed option IDs in Getform

Once you’ve finished designing the form, move on to the Integrations tab and open the Field mapping menu. Field mapping allows you to automatically pass certain values to contact cards and tag contacts based on their selections in the form:

Field mapping in Getform

This way, contacts who join your list, will be automatically tagged, based on the rules you’ve created:

Setting up tag mapping in Getform

This tagging approach is highly efficient because it allows you to use first-hand information about your contacts’ preferences. Having this information will help you create more personalized email campaigns, increase engagement, and get to know your audience better.

Automatic tagging (via email marketing automation)

The final method for tagging contacts involves using email marketing automations.

In case you haven’t played around with automations yet...

Getform allows you to automatically send emails or tag contacts when they join your list or click on any link in your emails.

For example, suppose you’ve sent a welcome email to your new subscribers, where you featured links to two different types of services you provide:

Example of a welcome email featuring links to different services

Using conditions in an Email link clicked automation, you can tag those who clicked on Link 1 and those who clicked on Link 2 differently.

Example of an email marketing automation designed to tag subscribers based on their email interactions

Once you add tags to your subscribers based on how they interacted with your email, you can start sending different emails to contacts with different tags.


Audience segmentation is essential if you want to send personalized emails. And with the new tools, you can leave the hard work of contact tagging to Getform and focus on crafting the content of your campaigns.

Have any questions? Email us at

Log into Getform

Explore the new Contacts section

and put audience segmentation on autopilot.

Get started
Post details
Nina De la CruzFebruary 02, 2023

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